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Assistant to Board Director - Hungary/Czech Rep/Slovak Rep/Croatia/Georgia Ref: 50010853 Country: United Kingdom City: London Department: Board of Directors Business Unit: Hungary, Czech Republic, Slovak Republic, Croatia, Georgia Closing date for applications: 28 November 2012 Role Overview: This role is offered as a full time, Regular position. The Board of Directors is divided into 23 Constituency Offices, representing the Bank's 65shareholders. Each office typically has a Director, an Alternate Director and a Board Assistant, although some offices may also have one or more Advisers. The Board Assistant reports to the Director, but is also expected to provide administrative and secretarial support to the Alternate Director, as well as ensuring the smooth running of the Constituency Office. In addition, the Board Assistant may be required to assist with more specialised tasks involving contact with government officials and other Constituency nationals. Key Responsibilities and Deliverables To provide administrative and secretarial support to the Director and Alternate Director,and ensure the smooth running of the Constituency Office. Responsible for the orderly conduct of routine administrative business of the office. Efficient diary management; arranging internal and external meetings including the arrangement, with other departments, of programmes for visiting Company Representatives, Government Officials, Embassy staff; dealing with visitors. Making travel arrangements and hotel reservations; arranging visas as and when required. Dealing with expense records for Constituency budget purposes and handling appropriate claims relating to travel, hospitality and medical matters. Typing reports, correspondence and memoranda. Photocopying. Drafting routine business correspondence as required. Distributing Board documents and other materials within the Office and capitals. Monitoring communications with capitals and Ministries, and ensuring Constituency requirements are being looked after. Monitoring Office budget. Deal with the necessary preparations for Annual Meetings and other major events. Maintaining an effective filing system. Other ad-hoc administrative and secretarial duties as required. Essential Skills, Experience and Qualifications At least five years’ secretarial / administrative experience, including at least one year’s experience in the Bank, and an excellent performance record (for internal applicants). Knowledge of the Bank’s procedures and policies (for internal applicants). Fluent English, both written and spoken. Fluent Czech, Slovakian, Croatian and/or Hungarian, both written and spoken is desirable but not essential. Excellent organisational skills and ability to work on own initiative. Good typing skills (55 wpm). Audio typing useful but not essential. Computer literate: Windows 7: Microsoft Outlook, Word, Excel, PowerPoint and SAP. Excellent communication skills, both written and spoken. Experience and knowledge in dealing with governmental institutions and the business community. Diplomatic skills and protocol experience to handle relations with authorities, business community and EBRD staff in a multicultural setting. Competencies and Personal Attributes Enthusiastic and self-motivated. Strong team player, able to integrate into a small team with the ability to work efficiently and effectively handling simultaneous assignments on a wide variety of tasks involving a wide range of internal and external contacts. Ability to cope well under pressure and a capacity for hard work. Good sense of priority and initiative. Reliable, flexible and willing to work overtime if required. This job description is not limited to the responsibilities listed and the incumbent may be requested to perform other relevant duties as required by business needs. Recruitment for this position will be on a local basis. Travel, relocation and expatriation benefits do not apply. Source: EBRD jobs

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