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EUROPEAN ASYLUM SUPPORT OFFICE (EASO) Clerical Support (Contract Agent FG I) REF.: EASO/2012/018 JOB DESCRIPTION The jobholder will provide a clerical and manual support to EASO. In particular he/she will carry out the following tasks: 1. Assist the EASO staff in general clerical tasks, such as organising correspondence, file and archiving documents, drafting, typing, handling the layout and checking the formal quality of documents; 2. Set up and maintain the constant update of contact lists, filing systems and databases; 3. Deal with mail collection and distribution; 4. Prepare / copy documents for transmission and maintain files; 5. Assist in the daily management of supplies and equipment; 6. Liaise with internal and external suppliers to follow-up shipments and delivery of supplies and equipment; 7. Preparing meeting rooms; 8. Providing technical assistance with the organisation and running of meetings; 9. Providing assistance to units in administrative affairs; 10. Preparing and drafting documents; 11. Perform any other administrative support tasks as required in the interest of the service. Eligibility criteria Candidates will be considered for the selection phase on the basis of the following criteria to be fulfilled by the deadline for applications: 1. Have successfully completed compulsory education; 2. Be citizens of a Member State of the European Union; 3. Be entitled to their full rights as citizens; 4. Have fulfilled any obligations imposed by the applicable laws concerning military service; 5. Possess a thorough knowledge of one of the official EU languages and a satisfactory knowledge of a second of these languages to the extent necessary to perform his/her duties; 6. Be physically fit to perform the duties linked to the post . Selection criteria Essential 1. Sound knowledge and professional experience of at least one year in the areas mentioned in the job description under Section 2; 2. Excellent written and oral command of English; 3. Ability to use electronic office equipment and applications (word processing, spread sheets, presentations, electronic communication, internet etc.); 4. High degree of organisational skills and ability to work in a team and under pressure, attention to details; 5. Excellent written and oral communication skills; 6. Strong service oriented attitude and flexibility; 7. Confidentiality, integrity and discretion. Advantageous 1. Experience in a similar position, preferably within an EU Institution, Agency, Body or International Organisation; 2. Knowledge of other official languages of the European Union. CONDITIONS OF EMPLOYMENT The Contract Agent will be appointed by the Executive Director, upon recommendation of the Selection Committee, following the selection procedure. He/she will be recruited as a temporary agent pursuant to Article 2(a) of the CEOS for a period of five years which may be renewed. The temporary agent post in question will be placed in Function Group I. Successful candidates who are recruited will undergo an initial probation period of nine months. The place of employment is Valletta Harbour (Malta). 7. APPLICATION PROCEDURE For applications to be valid, candidates must submit: • a detailed curriculum vitae in Europass CV format in English; • a duly completed and signed application form; • a letter of motivation (1 page maximum). Applications, preferably in English, and quoting the reference number of the vacancy notice, should be sent solely by email to: HOME-SELECTIONS-EASO@ec.europa.eu. Closing date: The closing date for submission of the applications is 31st October 2012 at 13:00 (Local time). EASO will disregard any application received after that date. Sursa: EASO.

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