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Job Title: Chief, Finance and Budget Section, Mine Action Service, P5 Department/ Office: Department of Peacekeeping Operations Duty Station: NEW YORK Posting Period: 10 August 2012-16 October 2012 Job Opening number: 12-FIN-DPKO-23041-R-NEW YORK (X) United Nations Core Values: Integrity, Professionalism, Respect for Diversity Org. Setting and Reporting Under the direct supervision of the Director, the incumbent will head the Finance and Budget Section of the Mine Action Service within the Office of Rule of Law and Security Institutions, Department of Peacekeeping Operations in New York. Responsibilities Budget planning -The Chief will be responsible for planning, organising and managing the preparation of UNMAS Cost Plan and budget proposals for appropriations from peacekeeping budgets. -Secures the approval of the peacekeeping budgets from the General Assembly -Ensures legislative mandates are accurately translated into the peacekeeping budgets Budget preparation -Plan and coordinates review of budget submissions -Reviews, analyses and finalises cost estimate, grant proposals and budget proposals for mine action projects, peacekeeping budgets and the annual Cost Plan -Provides substantive support and guidance to relevant intergovernmental and expert bodies in their budget review Budget administration -Manages allotments, including redeployment of funds when necessary, ensuring appropriate expenditures -Monitors expenditures to ensure that they remain within authorised levels -Administers and monitors extra-budgetary resources including review of financial agreements, contribution agreements, mine action project documents, MOUs, SLAs and cost plans, ensuring compliance with regulations and rules and established policies and procedures -Authorises payment to Governments for payment of balances from voluntary contributions to the Trust Fund for Assistance in Mine Action - Oversees the review and finalisation of budget performance reports, monitors variance between approved budgets and actual expenditures General -Provides advice and guidance to staff members on budgetary and financial policies and procedures, including results-based budgeting. -Participates in inter-departmental meetings on matters related to resource requirements, programming and budgetary issues. -Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related peacekeeping budgets, ensuring compliance with intergovernmental recommendations and decisions. -Acts as Certifying Officer -Responsible for the development and implementation of UNMAS risk management as it relates to budgeting, financial management and performance reporting. -Monitor the status of contributions received from donors -Ensures that the Grantees that UNMAS funds has good financial management -Coordinate the certification of donor reports and individual financial statements by the Accounts Division -Oversee the Management of the information system (ProFi) and negotiate the terms of the SLA with service provider, as well as ensure the smooth transition of ProFi data with the new ERP -Act as focal point during audits of UNMAS programmes and report on the status of implementation of audit observations/recommendations -Contribute to the development and implementation of a business continuity plan of UNMAS Performs other related duties, as assigned Competencies Professionalism: - Demonstrates Knowledge of the United Nations financial and budgetary principles and practices, budget management and financial administration of resources. - Shows analytical skills and ability to provide technical advice in budget management to managers. - Demonstrates the ability to manage trust funds - Demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; - Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Accountability: -Takes ownership of all responsibilities and honours commitments -Delivers outputs for which one has responsibility within prescribed time, cost and quality standards -Operates in compliance with organizational regulations and rules -Supports subordinates, provides oversight and takes responsibility for delegated assignments -Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. Client Orientation: -Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view -Establishes and maintains productive partnerships with clients by gaining their trust and respect -Identifies clients’ needs and matches them to appropriate solutions -Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems -Keeps clients informed of progress or setbacks in projects -Meets timeline for delivery of products or services to client Managing Performance: -Delegates the appropriate responsibility, accountability and decision-making authority -Makes sure that roles, responsibilities and reporting lines are clear to each staff member -Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills -Monitors progress against milestones and deadlines -Regularly discusses performance and provides feedback and coaching to staff -Encourages risk-taking and supports creativity and initiative -Actively supports the development and career aspirations of staff -Appraises performance fairly Judgement/ Decision-making: -Identifies the key issues in a complex situation, and comes to the heart of the problem quickly -Gathers relevant information before making a decision -Considers positive and negative impacts of decisions prior to making them -Takes decisions with an eye to the impact on others and on the Organization -Proposes a course of action or makes a recommendation based on all available information -Checks assumptions against facts -Determines that the actions proposed will satisfy the expressed and underlying needs for the decision -Makes tough decisions when necessary Education Advanced university degree (Master’s degree or equivalent) in Economics, Business Administration or related area. A first-level university degree in combination with two additional years of experience may be accepted in lieu of the advanced university degree. Work Experience A minimum of ten years of progressively responsible experience in Finance, Budget, Accounting or related field is required. Experience with United Nations Regular Budget and management of Trust Funds is desirable. Languages Fluency in English (both oral and written) is required; knowledge of French is desirable. Knowledge of another UN official language is an advantage. Assessment Method Evaluation of qualified applicants may include assessment exercise, which may be followed by a competency-based interview. Special Notice Extension of the appointment is subject to Extension of the mandate and/or the availability of the funds. The post is currently budgeted for a one year period. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. Staff members of the United Nations Secretariat must fulfill the lateral move requirements to be eligible to apply for this vacancy. Staff members are requested to indicate all qualifying lateral moves in their Personal History Profile (PHP) and cover note. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS. Source: UN Careers.

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