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Administrator – Logistics Coordinator
at Oficiul pentru Armonizare pe Piata Interna - OHIM (Marci inregistrate si Design) in Alicante, Spania
Job title: Administrator – Logistics Coordinator
Function group/grade: AD 6
Type of contract: Temporary Agent
Reference: VEXT/13/868/AD 6/ID_Logistics Coordinator
Deadline for applications: 26/03/2013 24:00 Alicante time (CET)
Place of employment: Alicante, SPAIN.
1. DUTIES
The successful candidate, under the direct of the Head of the Common Services Service (CSS) will be responsible for carrying out tasks, in particular, within the context of the strategic planning and delivery of the corporate events programme from small to large-scale international events:
Logistics and events coordination:
- End to end logistical management of a variety of small and large scale events, including onsite operational management of events.
- Communicating, maintaining and developing client relationships as well as supplier relationships.
- General administration tasks such as travel arrangements, budget preparation, preparation of financial commitments, calculation of expenses, meeting room reservation logistics, reprography, organization of transport means, liaison with stakeholders to ensure security for the events, etc.
- Pre and Post event reporting and reconciliation.
- Coordinate with relevant departments concerning activities relating to the users of the services.
- Prepare presentations, drafting documents and reports for internal and external private and public stakeholders.
Project management within the field of logistics and events coordination:
- Manage projects from start to end, e.g.: budgeting, planning, mplementation, delivery, reporting and follow-up, including communication.
Duties applicable to all staff:
- Actively work towards the achievement of the goals of the OHIM in accordance with the Strategic Plan
- Perform any other work-related duties and responsibilities that may be assigned by the Line Manager.
2. ELIGIBILITY CRITERIA
To be admissible for this selection, you must fulfil all the following conditions by the deadline for submission of applications:
General conditions:
- Be a national of one of the Member States of the European Union or of Croatia (in view of an enlargement of the EU)
- Enjoy full rights as a citizen;
- Have fulfilled any obligations imposed by the laws on military service;
- Meet the character requirements as to suitability for the performance of the duties involved;
- Be physically fit to perform the duties;
- Be able to provide an extract from judicial records or certificate of good conduct.
Education:
- Have a level of education that corresponds to completed University studies attested by a diploma when the normal period of university education is at least three years.
Professional experience:
- Have a minimum of 3 years of full-time relevant professional experience in relation with and at the level of the tasks described under “Duties”.
Language skills
- Have a thorough knowledge of English (minimum level C1)
- Have a thorough knowledge of Spanish (minimum level C1).
3. HOW TO APPLY
To apply please click on the following link: https://service.oami.europa.eu/erecruitment/la/en_form.cfm
Source: oami.europa.eu/ows/rw/pages/OHIM/career/career.en.do
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